Contact Us Today! 800-626-8277

One World Technology Inc. Blog

One World Technology Inc. has been serving the Medina area since 2012, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: How to Improve Your Invoicing Processes

Tip of the Week: How to Improve Your Invoicing Processes

One of the most important considerations in any business is to ensure that payments are properly received and processed. Otherwise, you may as well not be in business at all. To help expedite this, we’re dedicating this week’s tip to creating a better, more effective invoice. Let’s get into it.

How to Create Your Invoice
First, you need to have some way to actually construct the invoice document itself. For this, you have some options. If you use Microsoft Office products, both Excel and Word have templates you can use to put it together, and G Suite users can leverage any number of integrations to do the same. Alternatively, there are many software titles out there that offer more specific functions based on need and preference.

Once you have selected your software, you can start to put your invoice together. You will want to be sure that your invoice includes the following information:

  • Description - You want to be crystal clear on your invoices about what you are billing for, especially if part of it refers to time spent rendering a service. This will allow you to properly bill your clients while allowing them to understand exactly what they are being billed for, cutting back on how often your invoices are contested. Overall, every invoice should include the order number it refers to, the total amount owed, how the invoice can be paid, and when payment is due.
  • Discount Details - If you are offering any discounts, you will also want to make sure these are clearly annotated on your invoices as well - especially for those who are first signing on to your services. Otherwise, these discounts may confuse your clients and instill a false expectation for the future - creating surprise and frustration when the discounts are gone later.
  • Schedules and Policies - Just as you were held to a schedule to deliver your service, your client needs to be held to a schedule to pay for it. Consistency will also help your client prepare their payments on time. On a related note, your invoice should thoroughly explain your company policies on discounts, late payments and associated fines, and due dates to make your expectations of the client very clear.

Of course, this isn’t everything that can, or should, go on your invoices. However, these aspects are crucial enough to be mentioned and detailed separately. You should also consider other elements to include on your invoice, making use of what would otherwise be blank space. You may consider adding a more personalized touch and suggesting the next steps that a client should take, based on the services you are billing them for.

Furthermore, add some more of a personal touch by including some kind of thank-you message on the invoice. Write up a brief piece thanking your client for their business and have it printed on the invoice. Not only is this a visible way to earnestly say thank you, the appreciation you show may help to expedite payments and encourage repeat business.

When and How to Distribute Your Invoice
If you want to receive your payments on time, how you send your invoices is just as important as how they look. First and foremost, they need to be sent much sooner than later.

If yours is like many businesses, you may have found that your invoices go unpaid for long stretches of time. Estimates put the total of unpaid invoices to small businesses at well over $800 billion, and that was back in January of this year. This is why it is crucial that your invoices are distributed efficiently - it may be a long time before you get them back.

This is another reason that technology solutions are useful tools to assist you in managing your invoices digitally. Most invoicing software will likely enable you to track the status of the invoices you’ve sent.

If you want more assistance in managing your invoices, reach out to One World Technology Inc.. We’d be happy to assist you, all you have to do is call 800-626-8277. In the meantime, don’t forget to subscribe to our blog for more useful technology tips and advice!

How Much Time Do You Spend on These Websites?
How Does the A.I. in Reality Measure Up to Hollywo...


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Monday, June 18 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Privacy Best Practices Cloud Technology Network Security Business Computing Managed IT Services Hackers Backup Hosted Solutions Software Malware Microsoft Outsourced IT Google VoIP Business Business Continuity Email Data Backup Data Disaster Recovery IT Support Windows 10 Efficiency Mobile Devices Saving Money Cybercrime Ransomware Cloud Computing Smartphones Android Communications Internet Innovation Productivity IT Services Hardware Data Recovery Small Business Alert Browser Business Management Internet of Things Office Computer Computers Server User Tips Tech Term Law Enforcement Smartphone Managed IT Cybersecurity Virtualization BDR Passwords Chrome Telephone Systems Communication How To Mobility Collaboration Artificial Intelligence Productivity Work/Life Balance Password Health Firewall Office 365 Avoiding Downtime Budget Data Security Mobile Device Management Quick Tips Business Intelligence Phishing Wi-Fi Save Money Flexibility Router Holiday Data Protection Social Engineering Hacking Office Tips Facebook Windows App Private Cloud Managed IT Services Remote Monitoring Money Social Media Applications Vulnerability Proactive IT Miscellaneous BYOD Mobile Device Connectivity Two-factor Authentication Recovery Identity Theft Big Data Word Data Breach Document Management Information Technology HaaS Bring Your Own Device Network Bandwidth Redundancy Value Compliance Apps Gadgets Upgrade Spam Automation Charger Workers Microsoft Office Legal Website HIPAA VPN Windows 7 Data loss Hiring/Firing Black Market Content Filtering Computing Infrastructure PDF CES Marketing Business Owner Cleaning Google Drive Government Content Management Keyboard Computer Care Credit Cards Solid State Drive Data Storage History Employer-Employee Relationship Save Time Smart Tech End of Support Entertainment Infrastructure Windows 10 Remote Computing Worker Patch Management OneNote Comparison IT Management USB Spam Blocking Automobile SaaS Scam Update Risk Management Managed Service Provider Workplace Tips Two Factor Authentication Training IT Plan Battery Operating System Data Management Unsupported Software Public Cloud Electronic Medical Records Analysis Workforce Software Tips Hosted Solution Windows Server 2008 Hybrid Cloud Mobile Humor Television Authentication Fiber-Optic Smart Technology eWaste Wireless Internet Meetings Knowledge Search Techology Telecommuting Physical Security Colocation Virtual Reality Professional Services Audit Public Computer Best Practice Nanotechnology Cables Criminal Wire Voice over Internet Protocol Network Congestion How to Unified Threat Management Accountants Remote Work Regulations Emails Worker Commute Tools Unified Communications Sports Multi-Factor Security Screen Mirroring Employer Employee Relationship HBO hacker Devices Computer Fan Content Wireless Technology Theft Computer Accessories Smart Office Hard Drives Trending Cast Files Leadership Shadow IT IoT Books Internet Exlporer Servers Cortana Thought Leadership Botnet The Internet of Things Audiobook Safety Bluetooth Blockchain Paperless Office Lifestyle Experience Flash Netflix Downtime Samsung Fraud Google Apps Streaming Media Travel FENG Video Games Human Resources Mobile Computing Music User Error Internet exploMicrosoft Settings Insurance Amazon Emergency Content Filter Apple Networking Staff Data Warehousing Wearable Technology Outlook webinar Sync Loyalty Practices Amazon Web Services Password Manager Storage Wireless Software as a Service iPhone IBM Scalability Rootkit Digital Signature Frequently Asked Questions Conferencing Advertising Telephony Hosted Computing Online Shopping Business Mangement Supercomputer Encryption Machine Learning Specifications Troubleshooting Excel IT Support Skype Relocation Inventory Evernote Transportation Gmail Addiction Root Cause Analysis Politics Instant Messaging Users Vendor Management Strategy YouTube Millennials Tip of the week Education Start Menu Windows 10s Assessment Access Control Wireless Charging Benefits Recycling Cache Google Docs Current Events Company Culture Managing Stress HVAC Webinar IT solutions Students Robot Healthcare Electronic Health Records Twitter CrashOverride WiFi

Sign up for our Newsletter!

  • Company Name *
  • First Name *
  • Last Name *